DEPARTMENT COORDINATOR IV (252066)
Position Summary:
This position will support the Theory and P.U.L.S.E Divisions at LLE.
Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.
KNOWLEDGE & EXPERIENCE:
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Associate's degree and 3 years of progressively responsible experience in administrative support required
Or equivalent combination of education and experience
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Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
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Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
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Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
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Intermediate knowledge of hardware and software functionality preferred
PAY RANGE:
$20.92
to
$29.29
Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates are set within the job's compensation range, and determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 252066.
EXECUTIVE ASSISTANT TO THE DIRECTOR, LLE (250667)
Position Summary: The Laboratory for Laser Energetics (LLE) at the University of Rochester is seeking an Executive Assistant to the LLE Director.
RESPONSIBILITIES:
As Personal Assistant to the Division Director:
LLE's Executive Assistant is responsible for effectively supporting the day to day activities of the Director's office.
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Scheduling appointments, meetings and events involving the LLE Director including interaction with Senior Leaders in Government agencies, industry, academics, and national laboratories
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Coordinating travel arrangements, including booking flights, hotels and transportation
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Answering phone calls, emails, and other forms of communication on behalf of the Director
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Acting as the initial point of contact for internal and external visitors to the Director's office suite
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Provide general guidance protocol level coordination to LLE Administrative Coordinators
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Drafting and/or proofing correspondence, memos, emails, presentations and reports to ensure accuracy and readability
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Managing and organizing data, files, and records while maintaining confidentiality and security of sensitive information
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Processing travel and expense reimbursements
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Anticipating and addressing issues before they arise and resolving operational challenges independently
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Building and maintaining positive relationships with internal and external stakeholders representing LLE in a professional manner
QUALIFICATIONS:
Required
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Five or more years of relevant work experience in a multi-disciplinary, fast-paced office setting
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Strong interpersonal and communication skills, attention to detail, organizational abilities and discretion involving sensitive matters
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Proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.)
Desired
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Associates or Bachelors degree in business administration, office management, or related field
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Knowledge of Workday and other University of Rochester software tools and resources
PAY RANGE:
$25.72
to
$36.01
Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates are set within the job's compensation range, and determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 250667.
LEAD COMMUNICATIONS SPECIALIST (251606)
OVERVIEW:
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The Lead Communications Specialist for the Laboratory for Laser Energetics (LLE) develops and implements communications strategies to enhance LLE's and the University of Rochester's reputation as a top-tier research facility and the leading academic institution advancing laser technology, fusion, and high-energy-density science at scale.
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The Lead Communications Specialist is responsible for proactively pursuing national and international media coverage for significant scientific research to raise the visibility of LLE and the University in the United States and abroad.
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In addition to setting strategy, the position produces a high volume of original content for print and digital channels and must be adept at multimedia storytelling.
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The Lead Communications Specialist provides counsel and support for LLE's senior directors, including leadership messages and high-impact presentations. Must possess the necessary experience and judgement to counsel on effective communication approaches.
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Must possess a keen interest in science and have relevant experience synthesizing complex scholarly writing and concepts.
KEY RESPONSIBILITIES:
Develop and Implement Communications Strategy
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Regularly meets with LLE senior leadership to understand communications priorities and audiences. Collaborates with management and scientific staff to ensure alignment of communication efforts with organizational objectives.
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Identifies key messages and narratives to effectively communicate the laboratory's research, achievements, and societal impact.
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Creates comprehensive communication strategies with associated KPIs, aligned with the laboratory's goals and priorities.
Executive Communications and Thought Leadership
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Serves as a trusted advisor to the laboratory's leadership team, providing strategic guidance and support on communication matters.
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Positions the laboratory and its leadership team as thought leaders in scientific research and innovation.
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Identifies speaking opportunities, conferences, and events to showcase the laboratory's expertise and achievements.
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Assists senior administrators in crafting key messages, speeches, presentations, and talking points for high-impact internal and external engagements.
Content Creation
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Collaborates with scientists and researchers to translate complex scientific findings into accessible content for various audiences.
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Develops and delivers strategy-based communications through the most effective channels for print and digital communications. Produces compelling multimedia stories for both internal and external channels, including website, newsletters, and social media.
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Coordinates with other communications professionals and business partners across the University to share and amplify content.
Media Relations and Outreach
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Establishes and maintains regional, national, and international media contacts. Pursues media coverage creatively in a variety of markets.
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Develops and executes targeted media pitches to secure coverage of the laboratory's research, initiatives, and achievements in relevant media outlets.
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Collaborates with scientists and researchers to identify potential media opportunities and provides them with media training and support to effectively communicate key messages.
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Develops and maintains relationships with key stakeholders including government agencies, funding bodies, academic institutions, and community organizations.
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Stays apprised of issues, trends, innovations, current events, and policy developments relevant to the laboratory's areas of research.
Performance Measurement and Reporting
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Establishes metrics and key performance indicators (KPIs) to evaluate the effectiveness of communication efforts.
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Monitors and analyzes communication activities, tracks media coverage, and prepares regular reports for senior management.
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Applies analytical skills to improve content performance and delivery.
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Recommends and executes the improvement of current channels and the development of additional channels to achieve communications objectives.
QUALIFICATIONS:
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Bachelor's degree in Communications, Journalism or related field required.
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7 years of relevant experience required or equivalent combination of education and experience.
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Understanding and compliance with HIPAA requirements required.
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Demonstrated proficiency in writing and editing content based on target audience required.
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Strong verbal, written and interpersonal communications skills required.
PAY RANGE:
$75,650
to
$113,464
Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates are set within the job's compensation range, and determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 251606.