Careers at LLE


EXECUTIVE ASSISTANT TO THE DIRECTOR, LLE (250667)

Position Summary: The Laboratory for Laser Energetics (LLE) at the University of Rochester is seeking an Executive Assistant to the LLE Director.

RESPONSIBILITIES:

As Personal Assistant to the Division Director:

LLE's Executive Assistant is responsible for effectively supporting the day to day activities of the Director's office.

  • Scheduling appointments, meetings and events involving the LLE Director including interaction with Senior Leaders in Government agencies, industry, academics, and national laboratories
  • Coordinating travel arrangements, including booking flights, hotels and transportation
  • Answering phone calls, emails, and other forms of communication on behalf of the Director
  • Acting as the initial point of contact for internal and external visitors to the Director's office suite
  • Provide general guidance protocol level coordination to LLE Administrative Coordinators
  • Drafting and/or proofing correspondence, memos, emails, presentations and reports to ensure accuracy and readability
  • Managing and organizing data, files, and records while maintaining confidentiality and security of sensitive information
  • Processing travel and expense reimbursements
  • Anticipating and addressing issues before they arise and resolving operational challenges independently
  • Building and maintaining positive relationships with internal and external stakeholders representing LLE in a professional manner

QUALIFICATIONS:

Required

  • Five or more years of relevant work experience in a multi-disciplinary, fast-paced office setting
  • Strong interpersonal and communication skills, attention to detail, organizational abilities and discretion involving sensitive matters
  • Proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.)

Desired

  • Associates or Bachelors degree in business administration, office management, or related field
  • Knowledge of Workday and other University of Rochester software tools and resources

PAY RANGE: $25.72 to $36.01 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates are set within the job's compensation range, and determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 250667.

SR MATERIALS MANAGEMENT SPECIALIST (250355)

POSITION SUMMARY

The Sr Materials Management Specilist plays a vital role in ensuring LLE?s compliance and managing its assets and inventory. They contribute to cost control, risk management, and overall operational efficiency. LLE has multiple Federal and State funding sources. Government property and asset management, particularly in the context of reporting, is subject to the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). These regulations provide specific requirements for the acquisition, management, and reporting of government property. Compliance with these reporting requirements is crucial for ensuring transparency, accountability, and efficient management of Government-owned assets.

RESPONSIBLITIES:

The Facility Asset Manager is responsible for effectively managing the organization's fixed assets to ensure compliance, track inventory, maintain records, implement control procedures, and streamline processes.

  • Asset Tracking: Maintain a comprehensive and accurate record of all fixed assets including inventory location tracking. Conduct annual property audits.
  • Asset Storage: Manage an onsite vault used for short term storage (<6 months) and an offsite location for longer term storage (>6 months).
  • Regulatory Compliance: Ensure compliance with all relevant laws, regulations, and industry standards in fixed asset and inventory management.
  • Training: Provide guidance/training on Property Control requirements to LLE personnel who utilize Government owned property.
  • Asset Disposal: Manage the disposal of obsolete, surplus, non-functioning, or no longer useful assets through sale, donation, or scrappage, following legal and regulatory requirements.

REQUIRED QUALIFICATIONS:

  • Bachelor's degree in finance, accounting, business administration, or a related field and 5+ years of relevant work experience in fixed asset management, inventory control, or supply chain management, or equivalent.
  • Experience acquiring, managing, and reporting of Government Property subject to FAR 52.245 and DFARS 252.245 requirements.
  • Strong analytical, organizational, and problem-solving skills.
  • Proficiency in financial and inventory management software and tools.
  • Knowledge of relevant accounting standards, tax regulations, and industry best practices.
  • Excellent verbal and written communication skills.

DESIRED QUALIFICATIONS:

  • Experience with Workday Business Assets
  • National Property Management Association (NPMA) membership and certification.

PAY RANGE: $62,200 to $93,300 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates are set within the job's compensation range, and determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 250355.

EOE Minorities / Females / Protected Veterans / Disabled