Administrative

CONTROLLER AND ADMINISTRATIVE DIRECTOR

POSITION SUMMARY: Financial officer for the development and oversight of all financial matters and the steward of compliance to federal, state and University policies, including audits requested by the University, New York State and federal agencies. Administrative officer for the areas of human resources, award/proposal preparation, publications, purchasing, and property management. Operations officer for the physical plant's operations and maintenance (O&M), and capital improvements. Facility Security Officer (FSO) for adherence to relevant Department of Energy (DOE)/National Nuclear Security Administration (NNSA) orders and directives associated with the sponsored research program. Reports to both the LLE Director and University Sr.Vice President of Finance and Administration and Chief Financial Officer (CFO). Represents LLE as a member of several University committees.

SPECIFIC RESPONSIBILITIES:

Serves as principal Financial Officer for the development of annual sponsored research, administrative and O&M budgets and ongoing control of expenditures within approved budgets; assures systematic and realistic financial planning and compliance to policy. Communicates revenue expectations, cash flow requirements and completes expected reports to the University administration on a timely basis. Provides information as needed to monitor costs, variances, or midyear adjustments and provides proactive financial analysis for LLE management and/or as requested by funding sponsors. Assures financial transparency and fiscal credibility of programs, systems and reports. Acts as LLE liaison for all audits, procedures, and property management. In execution of this responsibility, routinely interacts with funding sponsor contracting and program management officers. Manages a division of 43 staff including accounting, personnel, purchasing, publications and operations.

In concert with the UR Office of Research and Project Administration (ORPA), is involved in negotiating contracts involving LLE. Engaged in the complete life spectrum of responsibilities of award management including proposal submissions, award amendments, external subcontracts to final closeout. Expected to maintain CLASP (Continuous Learning for Administrators of Sponsored Programs) certification with ORPA. Responsible for the defense and justification of the fiscal content of proposals. Assures contract compliance, particularly in terms of cost control and accountability to funding sources; monitors to assure that University expenditures, records and systems facilitate compliance with contractual commitments, with particular emphasis to accounting/control principles for allowability, allocability and reasonableness within the Uniform Guidance of 2 CFR 200.

Local officer for Human Resources, engaged in all hires/terminations, assesses and recommends compensation, prepares offer letters and communicates benefit policies as necessary and appropriate. Directly handles sensitive personnel problems and expedites critical personnel actions. Manages the performance evaluation process and assists LLE Director in annual salary program review with UR Senior Leaders. Maintains awareness of relevant human resources policies, such as the Minor Program/FLSA/FMLA, for implementation and compliance of all applicable state and federal labor laws, as well as university agreements with bargaining units.

Operations Officer for the physical plant operations and maintenance and subsequent budgeting of day-to-day costs and long term capital planning. LLE is a unique enterprise within the UR, as the facilities (union) staff report directly to LLE and are not part of the centralized Facilities organization. In coordination with senior LLE management, oversees and executes internal space planning. Responsible for management planning and coordination for large-scale building renovation or construction projects.

Serves as Facility Security Officer (FSO) for the University of Rochester and DOE/NNSA. Maintains the Site Security Plan in accordance with government orders, as well as leads and maintains the Foreign Ownership and Controlling Influence (FOCI) certification process. Provides security training and annual awareness reviews. Acts a host to national laboratory experimental campaigns as necessary.

Coordinates University services to LLE and develops and maintains supportive relationships between LLE and various University departments, units and officers. Serves on a variety of University committees including United Way (expected to be a Leadership Donor), President's University Management Team (UMT), President's Diversity Implementation Committee and is responsible for the University Program for Minors within LLE.

Provides the resources needed by LLE administrative personnel to carry out their responsibilities; sets and monitors professional management standards. Defines jobs and organizes responsibilities; Communicates expectations. Reinforces the professional independence of LLE administrators and maintains sense of responsibility and motivation.

REQUIREMENTS:

A science/engineering education plus a MBA or CPA is desired and a minimum of 4-6 years of finance, contract management and management/operations experience. Prior experience with operational budgets, forecasting and cost modeling is essential. U.S. government audit or U.S. government contract proposal experience is highly desirable. Familiarity with computer reporting/financial management systems is desirable; or an equivalent combination of education and experience. U.S. citizenship is required as incumbent must obtain a DOE Q-clearance after hiring. Expected to have understanding of export control, intellectual property, immigration (visas), health/safety, consultant agreements and develop a cooperative working relationship with relevant UR counterparts.

Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 206136.


Posted on 18 January 2018

Laser Development and Engineering

MECHANICAL RESEARCH ENGINEER

Position Summary: The successful candidate will be challenged by a wide range of technologies employed on the fusion class OMEGA and OMEGA EP laser systems as well as collaboration with National Laboratories. These laser systems often demand designs that are high-precision, high-stability, and function in a class 100 cleanroom at either air or at vacuum. Design areas include laser system components, scientific diagnostic instruments, vacuum systems and cryogenic systems. The successful candidate must have a minimum of an MS in mechanical engineering and a minimum of 10 years of analytical and design experience.

The job requires creative design with experimental and analytical approaches applied to research projects. The candidate must be able to work independently as well as function in a team environment interacting with leading fusion energy, nuclear, and plasma physics scientists.

Essential experience for this position includes:

  • Demonstrated theoretical and hands-on knowledge with both linear and non-linear computed aided engineering techniques in the areas of solid mechanics, heat transfer and vibration
  • Finite element analysis (FEA)
  • Proficiency with 3-D CAD modeling
  • Ability to prepare and present design reviews
  • Generate design and requirements documentation

Desired experience for this position includes:

  • A working knowledge of ANSYS Mechanical and Fluent
  • Computational fluid dynamics (CFD)
  • Performing vibration testing (Siemens LMS preferred)
  • Working knowledge of Matlab/Simulink
  • Instrumentation and data acquisition
  • Opto-mechanical design
  • Electro-mechanical design
  • Kinematic constraint design (Exact Constraint)
  • Design troubleshooting, testing, and qualification
  • Project management

Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 208125.


Posted on 26 April 2018

Experimental

OMEGA Facility

TECHNICAL ASSOCIATE II

POSITION SUMMARY: Candidates are sought to operate and maintain state-of-the-art laser systems and associated diagnostics.

RESPONSIBILITIES:

  • Direct support of experimental operations
  • Project integration support
  • Preventative maintenance operations
  • Procedural calibration of experimental instrumentation
  • System reconfiguration in a dynamic team environment

QUALIFICATIONS:

  • Degree in optics, electronics, or a related field desired
  • Applicants must possess a technical background, with experience working with optical, electrical, and mechanical systems
  • Excellent computer and documentation skills are desirable
  • Must be able to work the second shift

Candidates are invited to apply online at www.rochester.edu/jobopp.
Please apply to Job Opening ID 208570.


Posted on 21 May 2018

Theory

EOE Minorities / Females / Protected Veterans / Disabled